Top 10 Tips to design a SharePoint Intranet in 2023

In this video, we're going to be talking about SharePoint Intranet design in 2023. We're going to be discussing some of the top tips to design a SharePoint Intranet in the next few years.

In this video, we’re going to be talking about SharePoint Intranet design in 2023.

We’re going to be discussing some of the top tips to design a SharePoint Intranet in the next few years.

Plan Your Site Structure

Once you have identified your objectives and requirements, you should plan your site structure. The site structure will define the layout of your intranet, including the navigation, pages, and web parts. You should organize the content in a logical manner so that users can easily find the information they need. You should also consider creating a taxonomy to categorize the content and ensure that it is easy to search.

Choose the Right Intranet Portal

There are several options for building a SharePoint intranet portal, including SharePoint Online, Office 365 Intranet, and SharePoint On-Premises. You should choose the right intranet portal based on your business requirements, budget, and technical capabilities. SharePoint Online is a cloud-based solution that provides a cost-effective option for small and medium-sized businesses. Office 365 Intranet is a more comprehensive solution that includes SharePoint, Teams, and Yammer. SharePoint On-Premises is a traditional on-premise solution that provides more control over the infrastructure.

Collaboration Tools

One of the primary benefits of a SharePoint intranet is the ability to collaborate with team members. You should take advantage of the collaboration tools available in SharePoint, such as Teams, Yammer, and OneDrive. Teams is a chat-based collaboration tool that enables users to collaborate on projects and documents in real-time. Yammer is a social network that enables users to connect with colleagues, share ideas, and collaborate on projects. OneDrive is a cloud-based storage solution that enables users to access their files from anywhere.

Document Management

SharePoint intranet provides robust document management capabilities, which enable users to store, share, and collaborate on documents. You should implement document management features in your intranet to ensure that your documents are organized and easily accessible. You should also create document templates to ensure consistency in the formatting and structure of your documents.

Employee Engagement

Employee engagement is crucial for the success of any intranet. You should create a user-friendly and engaging interface that encourages employees to participate in the intranet. You can achieve this by incorporating gamification elements, such as badges and rewards, into your intranet. You should also encourage user-generated content, such as blog posts and discussion forums, to promote employee engagement.

Communication Tools

Effective communication is critical for the success of any intranet. You should use communication tools, such as announcements, alerts, and newsfeeds, to keep employees informed about company news, events, and updates. You should also create a feedback mechanism to allow employees to provide feedback and suggestions.

Business Processes

SharePoint intranet also provides powerful automation capabilities that can help streamline business processes. You should automate repetitive tasks, such as approval workflows and document review processes, to save time and improve efficiency. SharePoint provides several automation tools, such as Power Automate (formerly known as Microsoft Flow) and SharePoint Designer, that enable users to create custom workflows and automate business processes.

Security and Compliance

Security and compliance are critical considerations when designing a SharePoint intranet. You should ensure that your intranet is secure and compliant with data protection regulations, such as GDPR and CCPA. You should also implement access controls to ensure that sensitive information is only accessible to authorized users. SharePoint provides several security features, such as permissions, encryption, and data loss prevention, that can help you secure your intranet.

Create a Digital Workplace

A digital workplace is a modern workplace that leverages digital technologies to improve productivity and collaboration. You should create a digital workplace that provides a seamless experience for employees, regardless of their location or device.

00:00 SharePoint Intranet Tips
00:13 SharePoint Designs with Vertical Sections
02:58 Embed Stream Videos into SharePoint
05:36 Embed YouTube Videos into SharePoint
06:00 Call to Actions in SharePoint Intranets
09:49 SharePoint News Rollups
12:43 SharePoint News Web Part Best Practises
15:10 Intranet News Letters
17:56 SharePoint Event Web Parts
20:37 SharePoint Drop Down Menus
21:02 SharePoint Mega Menus
23:00 SharePoint Site Templates
25:54 SharePoint FAQs and Expanding Sections
29:22 SharePoint Stock Images

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